Burnout: The History, The Mechanisms, and The Way Out

Burnout to many of us means “chronic fatigue from too much work.” In which case the solution is simple. Work less. Recover more. Hire more people, reduce scope, cut hours, change systems, all while protecting baseline revenue so the brick and mortar stays open and people still get paid. Business is an equation, so just manipulate your variables to sustain your minimum needed output ($, service, etc.) while maximizing for staff well-being.

Ta-Da! I hope that helped. Tune in next time.

There’s more to the story of burnout, though, and how we implement a solution for ourselves and for those around us requires historical context and a deeper understanding of burnout mechanisms. I enjoyed learning about the story of burnout and I know you will too. Any story worth its salt starts at the beginning, and thus, do we.

The History

TLDR: In 1974, a scientist coined “burnout” to describe overworked clinic workers, and this remains the core of our definition today. To do the full version justice, we need Three Acts:

  • Act I: We recap the history of psychology as a field.
  • Act II: We discuss the cognitive revolution and the rise of individualism.
  • Act III: We follow the journey of an immigrant who seemed destined by fate to find and study burnout.

Prelude: Word Usage History

  • 1500s–1600s: “Burn out” meant to be “consumed by fire until nothing usable remains,” like candles, buildings, or oil lamps.
  • 1960s–1970s: “Burn out” described what happened to engines and electrical systems when overloaded.
  • Late 1960s–Early 1970s: In counter-culture slang, “burned out” described someone who was emotionally and physically fried from intense drug use.

Act I: A Brief History of the Psychology Field

From the beginning of time to the late 1800s, psychology was a branch of philosophy. Plato and Aristotle wondered about memory, perception, and knowledge around 360 BC. Descartes (1600) famously coined Cogito Ergo Sum (“I think, therefore I am”), the famous saying for mind-body dualism where mind and body are seen as two separate things.

In 1660, The Royal Society was founded, establishing experimental evidence as the standard for truth. This marked a paradigm shift toward the scientific method as we know it today. While this mostly applied to the natural sciences like chemistry and physics, the foundation shifted thinking across all scientific domains. Early psychological thinkers like John Locke were heavily influenced by the Royal Society and began applying the scientific method to psychological inquiry.

For psychology, everything up to the 1870s was largely conjecture and speculative, involving reasoning and debate rather than data or brain scans.

1870: Wilhelm Wundt “founds” psychology as a science and starts his own lab in Germany. In 1875, we get the first American psychology lab from William James at Harvard.

From 1913 to the 1950s, Behaviorism theories dominated the psychology scene. We get key players like:

  • Ivan Pavlov: Known for Classical Conditioning. He discovered that organisms learn by association. From this, we learn behavior can be shaped by environmental associations—like dogs learning to salivate at the sound of a dinner bell when we pair the bell with food.
  • John Watson: Founded Behaviorism, asserting that psychology can only study observable behavior rather than thoughts or feelings. For a time, he shifted psychology away from introspection.
  • B.F. Skinner: Gave us Operant Conditioning by showing us that behavior is shaped by its consequences (reinforcement and punishment). Do your homework —> get ice cream. Talk shit —> get hit.

Operant conditioning is still huge today, with examples including performance bonuses, parenting strategies, and pet training. During the 1940s and 1950s, the Cognitive Revolution grew and gained momentum. Eventually, the movement dislodged top behaviorism theories and ignited the growth of psychological research.

Act II – The Cognitive Revolution & Individualism

Behaviorism didn’t have all the answers. It couldn’t explain concepts like language, memory, problem-solving, and creativity. Computers are invented in the 40s and 50s and we get the metaphor of the movement: “The mind is an information processing system!” The 1950s and 1960s see the rise of the cognitive revolution as numerous scientific fields evolve our understanding of the mind and how we study it. The revolution occurs for a number of reasons:

  • Universities expanded enrollment dramatically after WWII with the baby boom.
  • University research evolved into a competitive endeavor because more publications and patents meant more funding. This ends up incentivizing publishing quantity over quality—a problem we reconciled with in the early 2000s and will likely have to pay for again with the trends in AI as a research and writing tool.
  • The GI Bill enabled veterans’ enrollment in school.
  • The Cold War made knowledge a strategic asset.
  • The moon race began from the 1957 Russian Sputnik launch, which jolted the US into galactic action.
  • Also, LSD became popular around that time. Probably totally unrelated to the movement many described as “when the lights were turned back on in the mind.”

Remember B.F. Skinner, Mr. Operant Conditioning (we do things because of the +/- consequences)? He gets dunked on by Noam Chomsky in 1959 when Chomsky publishes a critique of behaviorism’s explanation of language. Chomsky argued language isn’t just imitation; it requires internal mental structures to generate grammar. Chomsky’s dunk is often cited as the turning point in the revolution. It doesn’t sound as cool in a blog, but the way this critique is remembered in the annals, it seemed like a call-out of epic proportions.

The Rise of Individualism – We to Me!

The Civil Rights Act (1964) and Voting Rights Act (1965) outlawed discrimination and protected voting rights at all levels of government. At the same time, consumer culture boomed as advertising targeted individual desires. Remember the Marlboro Man, the Pepsi Generation, and “I ♥ NY”?

Postwar economic growth expanded institutions like insurance, credit systems, public schools, and Social Security, replacing functions families once provided. Car ownership increased mobility. Federal housing policy fueled suburban expansion through the modern mortgage, the GI Bill, VA loans, and subsidies. It’s worth pointing out here that these policies also entrenched segregation by channeling resources into white suburbs over racially mixed or black neighborhoods.

Suburbanization and job mobility shifted social life toward the nuclear household. Careers became central to identity, and the American Dream became a self-authored narrative. For the first time, many privileged Americans could choose their community ties, and the cultural emphasis moved from ‘duty and conformity’ to ‘identity and self-expression.’

Interlude – Two Inventions of Note

Psychology entered a creative high point from the cognitive revolution through the late 20th century. In the 1970s and 80s, the CT and MRI transformed the field. CT scans use X-rays to detect major issues like bleeding, tumors, and trauma, while MRIs use magnetic resonance to reveal detailed brain structures, spinal cords, nerves, and smaller tumors.

The 1990s brought the fMRI, allowing researchers to observe brain activity in real time. Together, these technologies revolutionized psychology, launched modern neuroscience, and dramatically improved the detection of cancer and internal injury. CT, MRI, and fMRI gave us data. And folks, it’s all about the data.

Act III – The Founder of Burnout

Let’s go back and follow the thread of the person who studied and practiced psychology through the cognitive revolution and on its heels coined “burnout” as we know it today.

It’s 1933, and 7-year-old is fleeing Nazi Germany for the USA, leaving behind his cattle-ranching father and his mother who worked three jobs (house cleaner, book keeper, and business owner). Real quick, think back to what you were doing at age 7. I was playing Pokemon, listening to Harry Potter on tape, and riding my bike around the neighborhood looking for root-lifted sidewalk sections to ride over as a jump.

Young Herbert made his way to New York, stayed alive homeless long enough to find a relative to live with, learned English, then graduated junior high school with honors. His parents immigrate to the US around this time, and instead of going to high school, Herbert drops out and works as a tool and die maker’s apprentice to help his parents subsist a living. Without a high school diploma, still working during the day, teenage Herbert starts attending night classes at Brooklyn College and attracts the attention of faculty member Abraham Maslow.

That name should ring some bells: Maslow’s Hierarchy of Needs. Maslow counsels young Herbert Freudenberger to start a degree and mentors him through his bachelors at Brooklyn. Herbert goes on to get a doctorate in 1956, all while working in the factory at night.

Formally, “Dr.” Freudenberger starts a practice in 1958, does well for himself, and in 1970 starts a free clinic in the East Village and worked without pay primarily helping substance abusers. Let’s review what was going on in the country at the time to understand what Herbert would have been dealing with in the clinic. In the 1960s, we broke assumptions about authority, race, gender, and war. The 1970s were a time of huge social flux and institutional stress.

The 60s civil rights movements removed legal barriers for integration but didn’t create economic equality and harmonious social inclusion overnight. Racial tensions were high, there was urban unrest, and communities were overwhelmed trying to respond to the trauma and material needs surfacing from longstanding inequality. The Vietnam war escalated in the 60s and was a deeply polarizing national issue. Trust in the government eroded. Returning veterans came home with serious mental wounds and we didn’t have systems in place to deal with the growing PTSD and addiction. Activists protested across campuses for the war’s end, draft resistance grew, and some responses to activism were campus policing and authority crackdowns. Tensions were high.

The woman’s rights movement garnered momentum moving past voting rights and into the social issues of workplace equality, reproductive rights, domestic labor (the unpaid second shift), and sexual autonomy. Women entering the workforce increased demands for social support services like childcare centers, early education programs, family planning health services, school-based services, elderly care, and legal support.

Activism expanded in the late 1960s and 1970s to include sexuality, poverty, disability rights, environmentalism, and antiwar organizing. All these movements competed for limited funding, media attention, and political capital. Coalition building grew more strained as activists debated priorities and strategy. Internal conflicts over leadership and representation fractured solidarity, and sustaining long-term change proved exhausting.

The 1968 assassinations of Martin Luther King Jr. and Robert F. Kennedy, and the 1970 Kent State shootings deepened institutional cynicism. Also by 1960 nearly 90% of US homes owned at least one TV and the mass media sensationalized and amplified the violence and conflicts and spread them to every home through the TV. Watergate hits in the early 1970s when Nixon was found illegally spying on his campaign competitors and got caught using hush money and the CIA and FBI to try and cover his tracks. Suffice it to say civil stress evolves into a broader festering anxiety about authority and national stability.

Through this context we understand why there was unprecedented high demand for social programs and why society as a whole was going through tough and remarkably familiar times to today. The larger institutional clinics of the time tried to divide and multiply to supply services but they often lacked the resources needed to establish successfully. New clinics were founded on a shoestring budget and often operating on volunteer labor.

Imagine you go to the hospital and your nurse is a first-day volunteer. Yeah. So, without proper support and training the workers of these overwhelmed clinics had to deal with the emotional loads of everything going on in the country without support or training. Social systems are trying to meet the needs of the people, are poorly equipped to do so, and are becoming burned out trying to care for the problems of the nation.

Activists, veterans, and minority populations were burned out fighting for themselves and for what’s right. The people were burned out and needed help. And our clinicians trying to help the burned out people were burning out. And here Herbert is, in his free clinic in New York City. In the proverbial eye of the storm.

Herbert spends time in his free clinic for years and in 1974, our hero Herbert publishes the first scientific article on burnout called “Staff Burn-Out.” He discussed the cycle of watching fresh clinic workers come energized and committed and gradually become exhausted, cynical, and ineffective due to their prolonged exposure to emotionally intense people in an under-resourced environment. His 1974 paper outlines a specific symptom and behavior profile:

  • Physical signs: exhaustion/fatigue, lingering colds, headaches, GI issues, sleeplessness, shortness of breath.
  • Behavioral signs: quick anger/irritability, crying easily, feeling overburdened, escalating suspicion/paranoia.
  • Risk-taking + substance use: he describes overconfidence/risk-taking that can get reckless, plus turning to tranquilizers/barbiturates or heavy cannabis use as “self con” relaxation.
  • Cognitive/interpersonal shift: rigidity, stubbornness, inflexibility, “can’t be reasoned with,” blocking constructive change.

Are you or anyone you know suffering from severe burnout in the workplace, or even in life? Reach out for help if you need it. If you don’t have someone reach out to us or call 988, the national crisis and suicide hotline.

Let’s get clear here. Burn Out as a scientific term first described health care workers. Think about the doctors, nurses, veterinarians, counselors, therapists, teachers, and dentists in your life. Burnout is widely applied now, but its scientific roots came from these people of service.

Herbert self-identified as a burnout victim. Lisa, Herbert’s eldest daughter, says Herbert would pull a 12-hour shift at his free clinic in the Upper East Side then work until 2 AM at his Bowery clinic. He wore himself too thin and wasn’t pleasant to live with. When Herbert’s wife booked a vacation to California, the day Herbert is to leave, he can’t get out of bed; he’s stuck. Herbert begins to talk into a tape recorder and play back the recording to analyze himself and figure out what’s ailing him. Spoiler—it’s burnout.

Here’s the interview where his daughter talks about that time on public radio (4 minutes). https://www.northcountrypublicradio.org/news/npr/504864961/when-a-psychologist-succumbed-to-stress-he-coined-the-term-burnout

There’s a phenomenon where we get sick right before a vacation. Our body, I believe, makes itself sick to get us to rest. There’s also science about dropping cortisol levels along with fatigue leaving our immune systems vulnerable.

Back to the main story,…,Herbert’s 1974 paper was widely accepted. Christina Maslach joined forces with Susan Jackson to create, in 1981, a metric survey to measure burnout called the Maslach Burnout Inventory (MBI) which measured emotional exhaustion, depersonalization/cynicism, and reduced personal accomplishment. Through Maslach’s work burnout became measurable.

Initially, burnout was a single person phenomenon. Responses were individually focused: resilience training, time management, and “self care.” Throughout the 1980s and 1990s, the field began to take a holistic view of burnout, realizing that individual solutions only go so far.

That logic was codified with the Job Demands – Resources (JD-R) model (Karasek, 1979).

  • High, chronic demands + poor recovery → exhaustion.
  • Low resources (low control, support, feedback, fairness, etc.) → withdrawal/disengagement as self-protection.

These constructs are echoed in the literature as we went through COVID-19. See my literature review on disconnectedness in the workplace for a modern look at this (Korus, 2026). As JD–R thinking spread, burnout prevention evolved toward institutional solutions: redesigning work processes, changing staffing, and improving role clarity. This shift in thought is a critical demarcation. Burnout became understood as a predictable outcome of certain work designs, not a character flaw or individual deficiency.

In May 2019, the World Health Organization (WHO) revised the International Classification of Diseases (ICD) to include that burnout is an occupational phenomenon, not a medical disease. This gave health systems and employers a shared reference point and nudged organizations towards accountability. This distinction matters because burnout shares symptoms with several other diagnosable conditions like major depressive disorder, anxiety disorder, and chronic stress reactions.

This distinction codifies a boundary:

  • Burnout is real.
  • It is occupational.
  • It is not a psychiatric diagnosis.

The WHO is explicit in ICD-11 that their burnout “refers specifically to the occupational context and should not be applied… in other areas of life.” Interestingly, the ICD-11 has other codes for things like depressive episodes and caregiver-stress related health problems.

For those who want the end of this amazing story, Freudenberger goes on to have an incredibly productive and decorated career. He has three kids: Lisa, Lori, and Mark, who grow up to be a doctor of clinical psychology, an assistant district attorney, and a slum lord, respectively. All professions which echo Herbert’s struggles in life and speak to the hierarchy of needs his mentor Maslow described. Even if poor Mark Freudenberger was on the darker side of landlordship during The Big Apple housing booms. I digress… I love this story.

Let’s define burnout as we see it today, in 2026. Then, get into “solution space.”

Defining Burnout and Its Ramifications

The WHO defined burn-out in the ICD-11 as a syndrome resulting from chronic workplace stress that hasn’t been successfully managed, with three hallmark features (World Health Organization, 2019):

  • Feelings of energy depletion or exhaustion.
  • Increased mental distance from one’s job (or negativism/cynicism).
  • Reduced professional efficacy.

One outstanding read on the topic is Burnout: The Secret to Unlocking the Stress Cycle. The authors, two sisters Emily Nagoski, PhD, and Amelia Nagoski, DMA, framed burnout as:

“The body being stuck in an incomplete stress response.” — Nagoski and Nagoski, 2019

They show burnout is an unfinished biological cycle that leaves us drained and depleted. The Nagoski sisters teach that emotions are a tunnel. They have a beginning, middle, and end. And when we get stuck in the beginning and middle of our emotions’ tunnel, they live in our body unresolved and with physical side effects.

The Nagoski sisters also introduce ideas like “Human Giver Syndrome” as a cultural expectation that certain people should always give, nurture, and fix without regard for their own needs. Abandoning gender dichotomies, anyone stuck in an expectation of providing is a giver. Human givers:

  • Prioritize others’ comfort, emotions, and needs.
  • Manage social harmony.
  • Provide care, beauty, and emotional labor.
  • And do it all while staying “nice,” uncomplaining, and attractive.

The syndrome part of this is that mentally, human givers tie their personal value to how well they meet the needs of others. Personal value = How well you meet other people’s needs. When someone internalizes this role, they have:

  • Chronic guilt when resting.
  • Difficulty setting boundaries.
  • Hyper-responsibility for others’ moods.
  • High risk of burnout because the ‘stress cycle’ never closes.
  • Emotional labor overload at work and at home.

This ties into how burnout can affect the body. We expand that understanding to know that burnout and chronic stress can cause:

  • Gastrointestinal issues: Irritable bowel syndrome and other “tummy problems.”
  • Sleep disruption: Sleeping too long, not enough, or not feeling rested after sleep.
  • General irritability.
  • Cardio-metabolic and cardiovascular issues: High cholesterol, obesity, high blood pressure, and poor insulin response. Cardiovascular issues specific to the heart and blood vessels include strokes, coronary heart disease, arrhythmia, and heart failure.
  • Higher risk of Type 2 Diabetes.
  • Musculoskeletal pain: In particular, back, neck, and hip pain, general body aches, and tension. (World Health Organization, 2019; Salvagioni et al., 2017; Mayo Clinic Staff, 2023).

If you haven’t been reading between the lines—or the lines themselves—of the stress commentary in the US, let me break it down for you real quick. Stress kills. Here, we’re agreeing burnout is at minimum, accumulated fatigue with inadequate recovery and at maximum, a life-shortening psychosomatic infinity fuck of unresolved emotions. Hooray!

Our Role As Leaders

A leader is anyone who aspires to be.

Our primary job is to take care of ourselves so that we can be there for others. Then our job becomes solving the organizational mechanisms resulting in burnout of the team.

In this way both of the sections that follow are important to us.

Mechanisms of Burnout in the Workplace

Burnout mechanisms are simple to grasp, especially for people who have lived it. How we solve the problems depends on how we frame the problem though. Let’s go through it.

JD-R proposes that working conditions causing burnout cluster into:

  • Job demands (sustained effort costs: workload, time pressure, emotional load, role conflict), and
  • Job resources (goal support and growth fuel: autonomy, feedback, support, learning opportunities).

High demands drive exhaustion. Low resources drive disengagement/cynicism. (Demerouti et al., 2001; Bakker and Demerouti, 2017).

Siegrist’s model highlights the health cost of sustained high effort paired with low reward (money, esteem, security, advancement) (Siegrist, 1996).

Karasek’s model predicts strain when job demands are high and decision latitude is low (Karasek, 1979). Implications of Karesek’s model are that if you only lower workload temporarily but the team still has little control over sequencing, scope, or methods, burnout risk stays high.

Conservation of Resources (COR) theory tells us stress intensifies when resources are threatened or lost; resource loss can cascade into loss spirals (Hobfoll, 1989). These loss spirals lead to burnout. Exhaustion reduces performance, which triggers more corrective work, conflict, or scrutiny, which burns more resources, and so on.

If you’re a natural scientist and you like humanized physics models you’ll resonate with Effort–Recovery (E-R) model which emphasized that load (stress) requires recovery cycles; without them, fatigue accumulates (Meijman and Mulder, 1998). You accumulate load (stress) during the day, and recover at night. More intense jobs require longer recovery sessions. This is an active model in the literature with interesting papers defining terms such as Need For Recovery (NFR) and studing workers across different domains to understand their propensity for burnout. https://pmc.ncbi.nlm.nih.gov/articles/PMC7007885/

Christina Maslach (remember her? She made the Maslach Burnout Inventory in 1981) and Michael Leiter, emphasize that burnout grows from chronic mismatches between people and their work across:

Workload – When job demands exceed a person’s capacity to recover.

Control – When workers lack meaningful autonomy over how they do their work.

Reward – When effort is not matched by recognition, compensation, or intrinsic satisfaction.

Community – When strained relationships, conflict, and isolation erode the social support network that buffers stress.

Fairness – When there is perceived inequity in workload, pay, and promotions.

Values – When a person’s core values are at-odd with the organization’s practices.

(Maslach and Leiter, 1997; Leiter and Maslach, 2004; Maslach and Leiter, 2022).

Maslach’s list nicely sums up the variables of burnout at work. At the time of writing this, 2026, Maslach is the world’s leading expert on occupational burnout. Her books are wonderful resources to digest burnout and get solutions you can implement in your organizations.

Back to mechanisms of burnout.

Importantly, burnout and work engagement can cross over between members of the same team (Bakker, van Emmerik, and Euwema, 2006). Teams share stressors and our emotions are contagious. Burnout can cause a chain reaction as one person’s depletion becomes someone else’s burden. It’s systemic and communicable.

A meta-analysis of social support and burnout shows that social support is meaningfully related to burnout outcomes, and it is useful to distinguish sources such as coworker vs. supervisor support (Halbesleben, 2006). A team can have great peer camaraderie and still burn out if manager-level support, resourcing, or fairness is missing. Conversely, a supportive manager cannot fully protect a team whose peer dynamics are toxic.

For those new to Psychological Safety it’s defined as a shared belief the team is safe for interpersonal risk taking and it’s a major predictor for learning behaviors and team performance (Edmondson, 1999). Burnout-heavy environments often produce the opposite of a psychologically safe environment and promote silence, fear of blame, and “surface compliance,” which increases cognitive load and cynicism. Burnout and psychological safety are tied and in order to recover from burnout, psychological safety is needed. It needs to be safe to say:

“This is not sustainable.”

“We need to renegotiate scope.”

“We made a mistake.”

Psychological detachment, mentally switching-off outside of work, a.k.a. Work-life balance is strongly linked to well-being and is harder to accomplish when workload is high (Sonnentag and Bayer, 2005). The skills of recovery, detachment and relaxation, are measurable and predict recuperation abilities (Sonnentag and Fritz, 2007). At work, if norms or incentives punish off-hours disengagement, the team stays in a semi-on state and never recovers like they need to be. Remember the Effort – Recovery model?

In summary, burnout happens when job demands are high and support is low. Heavy workloads, time pressure, low control, and little reward or recognition lead to exhaustion and disengagement. This is especially true when people don’t have the time or space to recover. Over time, lost energy can spiral: fatigue hurts performance, which creates more stress and more burnout. Mismatches in workload, fairness, and values make it worse, and burnout can spread within teams.

Now to solve the problem.

Personally Addressing Burnout

Reduce Load

Burnout math is above for those who need the refresher. First, identify the loads in your life:

I recommend doing this in a physical journal. For more potent effect, ask yourself questions with your dominant hand and answer them instinctively with your non-dominant hand. This is called dual-hand dialogue, an EMDR therapy technique.

  • “What is actually draining me?”
  • “What do I not look forward to every day?”
  • “When these people call, I groan inside and don’t want to pick up.”
  • “What can be postponed, delegated, automated, or abandoned?”
  • “Where am I doing emotional labor that no one notices?”

Every subtraction counts. Decline a meeting. Decline an obligation. Delete your work’s IM app. Delete work email off your phone. Enforce a boundary with a needy friend. Set up a scheduled call with your parents to avoid the late-night check-ins. You need to decrease your output in order to recover. Recovery is your new job. Act like it.

Restore Control

In addition to reducing load, you must find ways to claim autonomy over sections of your day. David Goggins calls these “mental aid stations.” Choose, at minimum, one—and ideally come up with your own:

  • Control your morning routine.
  • Control one project timeline.
  • Control your physical space.
  • Control your calendar.
  • Control your phone notifications.
  • Control your evening schedule from 5 PM onwards.

It is rare to have full agency over your entire day, so in this step, we write down what we want, post it to our wall, make it our phone screen saver, and we commit to it.

Engage Community

Isolation is a burnout multiplier. (Like my business jargon there?) You don’t need a crowd of people. You just need to get some quality friend time. Humans are social critters; we are designed and manufactured to regulate through other humans.

Make time and space for the people in your life who see you—the ones you could tell anything to and where you aren’t having to manage their feelings. Laugh. Play games. Work out together. Enjoy the outdoors. While I am sober, this is where going to the bar and hanging out with friends is a great thing to do sometimes.

  • If you don’t have friends and you have money, you can go to a CrossFit gym, a class, an open game night, or trivia.
  • If you don’t have friends or money, you can volunteer at an animal shelter (bonus dog time!), at a food bank, or on event set-up crews.

Personally, I’ve met awesome people volunteering as a friend to the elderly in care facilities.

Reconnect to Values

Goals are destinations and values are directions. Nice little platitude, right? The point of reconnecting to our values is that cycles of giving, providing, working, and spending our life force for an outcome makes us do things we may not do if we had a choice. In this way, we can get out of alignment on who we are, what we care about, and what we want to do in the world.

We need to remember what is important to us. Take my values as an example: for me, it’s helping people become better leaders and spending time with my wife and my dogs. I minimize everything in life that takes away from this. I maximize actions that support my ability to help build better leaders and spend more time with my wife and go on more dog walks. Part of my journey is learning that the only opinions I care about are my wife, Sage, and Barnabus. One person, two dogs. Those are the three opinions I care about.

If your values don’t come to mind immediately, you can think on and journal about them. You can also ask a close friend or partner, as they usually know the answer even if you are fuzzy on it. Ask yourself these four questions to get back in alignment:

  • What do I care about?
  • Who are the three people whose opinion matters to me?
  • Where am I betraying myself to meet expectations?
  • What would “enough” look like if no one was grading me?

Cast-off Invisible Anchors

Look for invisible work in your life. We all have some. A start to invisible work is making it visible, because you cannot manage what you haven’t named. Here’s a non-exhaustive list of the “invisible anchors” that might be dragging you down:

  • Life Logistics: Tracking supplies, appointments, and prescriptions before they lapse; planning meals, budgeting for repairs, and researching purchases.
  • Mental Load: Remembering birthdays, school info, and doctor hours; prepping ahead so hunger, weather, or conflicts never become crises.
  • Emotional Labor: Friends who require constant reassurance; regulating your tone and reactions to keep situations calm; soothing partners, managing family tension, and buffering conflict.
  • Relationship Maintenance: Initiating check-ins, remembering details, and translating feelings between people to preserve peace.
  • Bureaucracy: Managing taxes, credit, insurance, benefits, and paperwork.
  • Social Masking: Code-switching and monitoring how you’re perceived; masking traits and suppressing natural behaviors to fit in.
  • Workplace “Extra”: Being the unofficial office emotional support person; catching mistakes, smoothing hand-offs, and fixing problems quietly before they surface.

Write things down. Create a chore and responsibility list. Set explicit roles and responsibilities with your partner, friends, coworkers, and family. Use tools to automate where possible. Where you’re going above and beyond and where others need to step in and pull their weight, transfer full responsibility of tasks. Lower your perfection standards—done is better than perfect.

Let go of the shame of making it someone else’s job. Other adults can handle the discomfort of having to do a task. It’s not all on you. I am not advocating for an unceremonious task dump onto your team, friends, and family. I am arguing for a responsible assessment of what is reasonable for one person and where others may need to step up. Step one is to make the invisible visible.

Addressing Burnout at Work – The 5 Phase Plan

Organizational interventions are the most important work we can do to solve burnout in the workplace. In fact, managers are proven to be more effective at solving burnout than doctors (West et al., 2016; Panagioti et al., 2017). Work redesign matters.

Our goal is to achieve a healthy baseline. Let’s define that as:

“The team can meet mission-critical goals without chronic over-extension, with stable performance, and with a culture where issues are safe to surface.”

There are lots of ideas and strategies in our 5-phase plan for you to use in your work. All of them come from the scientific literature and books by experts we trust. If you implement this plan, you can expect recovery over the course of 3-4 months. It will take time and consistent effort.

There are 5 Phases you must execute. The week markers are approximate. Change and uncertainty can be a risk factor for escalated burnout, which is why we’re taking it slow. Slow is smooth; smooth is fast.

The 5 Phases

  1. Stop the bleed (Weeks 1 to 2)
  2. Diagnose the burnout (Weeks 2 to 4)
  3. Systems Tune Up (Weeks 4 to 10)
  4. Support Recovery (Weeks 6 to 12, and ongoing)
  5. Sustain the New Normal (perpetuity)

Phase 1: Stop the Bleed (Weeks 1 to 2)

We’re not starting with yoga. We’re starting with gauze and trauma scissors. In these weeks you will:

  • Pause or kill nonessential work.
  • Pause or stop non-priority work in progress (WIP).
  • Ruthlessly renegotiate all deadlines you can to a reasonable new deadline.
  • Explicitly define essential work and prioritize transparently.

You need all side work to cease and you want the remaining work to be dealt with in priority order to stop the hemorrhaging. Next, get clear on work boundaries. Make it okay to not be there. Create and publish explicit team rules around:

  • Response time expectations: (e.g., 2 business days for email, 1 for phone, no calls on weekends and evenings, etc.)
  • Escalation windows: Define what requires immediate escalation and what doesn’t.
  • After-hours work: I require my folks to run it by me before I allow work outside normal business hours.
  • Quiet hours at work: (e.g., 7 AM to 10 AM is focus time in the office; take calls and conversations outside.)
  • On-call rotation: Create a schedule for on-call duties to avoid implicit shared responsibilities.

Restore decision latitude to the team as much as possible and practical, because even a small amount helps (Karasek, 1979). Let the team control sequencing and how work gets done. You communicate priorities; they execute how they see fit. If you can, give the team veto power on any new work coming in during your stabilization period.

Immediately get comfortable with what psychological safety is and how you can implement it. Start with these actions:

  • Run a couple working meetings with your team, or have the most trusted person in the office run them, and ask questions that teach you the basics of your burnout machine:
    • What feels impossible?
    • Where do we create unnecessary work for ourselves?
    • Where are our bottlenecks?

Immediately and aggressively solve all low-hanging fruit. Projectize the medium and big hitters and, as possible, take someone on your team off their normal work and let them run the projects. Having people be part of the solution and having them solve it their way will give you better results than if you try and do it. Remember, burnout is caused by the organization—that’s you—so let someone else sculpt the clay for a while while you focus on supporting them, not steering.

Normalize EAP/Therapy use. Have your HR hire an office counseling service to provide for your employees for free for a few days or even a week. Make sure you lead by example and make it okay to ask for help.

  • Do a short training with your leads and management staff on how to refer someone to a counselor.
  • Encourage people to use paid work time to take a mental-health appointment.

Replacing a $100k employee usually costs at least their salary—more for high-skill, high-knowledge professions. You can afford to lose one hour of their time every week to give them access to mental health services. If you take care of them, they will take care of you.

This phase is about being ruthless in lowering work volume, setting clear expectations and boundaries, making sure your team is okay, and getting systems in place to support long-term change.

Phase 2 – Diagnose the Burnout (Weeks 2 to 4)

Depending on your trust with your team, you can do this yourself or use a tool from industry. Maslach has her MBI survey, and that’s been used as a burnout tool for the past 35 years and counting. There is the Copenhagen Burnout Inventory as an alternative to Maslach’s tool (Kristensen et al., 2005). This one is free to use and you can administer it yourself. These tools are metrics for benchmarking; they track progress and show you if things are getting measurably better. It is not a performance tool or something you should tie to an individual. These things need to be anonymized. All they tell you is how burned out your team is with some numbers.

You can also just ask them. If you have the trust built, they’ll tell you. Remember the six areas of burnout from Maslach’s publications we discussed earlier:

Workload, control, reward, community, fairness, and values (Maslach and Leiter, 1997; Leiter and Maslach, 2004; Maslach and Leiter, 2022).

Run a collection of working meetings with your team where you brainstorm which is the weak link and which you can do better in. Ask open-ended questions like:

  • What are some of our top energy drains?
  • What could be better in each of the six categories?
  • If you were manager for a day, what would be the first thing you’d change?
  • Which of these categories are we the worst in?
  • Where does overload spill from one role to another?
  • Who is the default “catcher” for dropped work?
  • Which meetings or workflows amplify stress for everyone at once?

Let the team run with it. Listen well, appoint a deputy to take notes, or use an AI transcriber. These working meetings are where you find the deeper problems that will take multifaceted solutions to solve. The frameworks laid out in Todd Conklin’s Learning Teams can be dynamite for these sorts of meetings.

Additionally, having a manager or senior leader run this is going to squash creativity and results. Appoint a champion who is trusted by all and who won’t pull punches with management. If you don’t have one, reach out to us at www.kestryledge.com. We’re seasoned practitioners at running learning team working groups. We can help you, or we have connections that can too.

An outside neutral party is going to have a fresh perspective and will need all the details from the beginning. This means they’ll ask the basic questions and not take the details for granted. This can uncover anchors in the organization that are all but taken for granted. An outside ombudsman can also free up management to help keep the ship steady during the organizational change required to course-correct for burnout.

Spend time digesting the learnings. Give regular updates to the team and be transparent about what you’re up to. This isn’t a witch hunt or inquisition; it’s a group adventure.

Phase 3 – Systems Tune Up (Weeks 4 to 10)

The goal in these weeks is to change your systems so recovery lasts. Intentional organizational interventions matter (Awa et al., 2010; Bes et al., 2023; Panagioti et al., 2017; West et al., 2016). In this phase, you solve the institutional problems you found in phase 2. Here are some examples of solutions you may implement based on common problems discussed in the literature:

Workload Engineering

  • Implement WIP limits and work intake gates: Stop the flood of new tasks from overwhelming the team.
  • Reduce rework: Solve upstream quality issues so people aren’t doing the same job twice.
  • Add staff or reduce scope: Get people back to sustainable levels of work.

Increase Autonomy and Participation

  • Participatory scheduling and sequencing: Let the team have a say in when things happen.
  • Team-owned working agreements: Let them decide how they work together.
  • Clear authority boundaries: Define exactly who decides what, and when.

Repairing Effort-Reward Imbalances

  • Make rewards credible: Ensure recognition is tied to real contributions, with transparent promotions and fair pay reviews.
  • Reduce “invisible work”: Stop ignoring emotional labor and coordination efforts in performance evaluations (Siegrist, 1996).

Rebuild Community Support Systems

  • Encourage structured peer support: Implement pairing, mentoring, or buddy systems.
  • Execute good manager behaviors: Prioritize predictable 1:1s, fast problem unblocking, and fair conflict handling. Social support is consistently linked to healthy burnout outcomes (Halbesleben, 2006).

Repair Values and Fairness

  • Identify value conflicts explicitly: Ask, “What are we asked to do that violates how we believe work should be done?”
  • Remove or renegotiate the sharpest conflicts: (Maslach and Leiter, 2022).
  • Increase procedural fairness: Use transparent prioritization and clear decision explanations (Maslach and Leiter, 1997).

Share your findings of burnout with the team and ask for feedback on whether you’re solving the issues correctly. You need their input to see if you’re on target or not; that’s the whole reason we’re doing this.

I use my weekly email to give status and thoughts on how the projects are progressing and as talking points when anyone stops by:

  • “Hey, so how do you think this fix is working out?”
  • “What’s your take on the new company boundary? Working or not yet?”
  • “What would you tweak on this to make it a little better?”

Phase 4 – Support Recovery (Weeks 6 to 12, and ongoing)

Phase 4 prioritizes the restoration and recuperation of your team. Remember, replacing your talent is more expensive than taking care of the talent you have.

You need to build recovery into the actual experience of being at work. This means:

  • Encourage volunteering activities: Giving back can help restore a sense of agency and community.
  • Encourage learning time and professional development: Protect this time with enforced boundaries so it doesn’t get swallowed by “urgent” tasks.
  • Give the team more control over how they use non-core time: Autonomy is the antidote to disengagement.

No work experiences outside work hours. You will not solve burnout asking employees to go bowling on one of their precious weekend days. Keep work bonding to work hours.

Strategic Vacations

Make sure you can back people up when they leave for vacation and let them leave. Don’t “bank” work for them to complete when they return; you can whiplash their recovery back into burnout. * Set a boundary that no work is to be done while they are away. No calls, messages, etc.

  • Set clear expectations about who handles what in their absence.
  • If your business allows, award additional PTO benefits for employees to use at their discretion to recover from burnout.

Support Job Crafting

In a team session, ask each person to identify three specific things (Wrzesniewski and Dutton, 2001):

  1. One task to reduce, automate, or simplify.
  2. One relationship to strengthen (e.g., a mentor or a partner team).
  3. One “meaning anchor” (why this work matters) to reconnect cynicism back to purpose.

If you have a great product with reviews, share the great reviews with the team. Make sure people understand how awesome what your company does and how it helps people. At Kestryl Edge, we offer fully paid-for mental health services as an employee benefit; consider adopting this or similar benefits to provide to your team.

Remember: it’s your team. If you don’t have appropriate backup, that is on you. Go cross-train or staff up. Don’t blame your talent if they want to go somewhere and you haven’t built a team that can handle them being gone for a week or two.

Phase 5 – Sustain the New Normal (perpetuity)

The last phase is forever and your goal is to prevent relapse by tracking leading indicators and keeping slack in the lines. Monitor leading indicators, not just quarterly surveys.

Resource loss spirals are real (Hobfoll, 1989), so you must watch for early signs of “drift” in your team’s habits:

  • After-hours messaging volume: If the pings don’t stop at 5 PM, your boundaries are failing.
  • WIP creep: Watch for the gradual accumulation of unfinished tasks that clog your systems.
  • Meeting load inflation: Keep an eye on the calendar; if meetings are multiplying, productivity is dying.
  • Sick days/absences spikes: People “call out” when they can’t face the load anymore.
  • Rising cynicism language in retrospectives: If you’re not doing retrospectives, head over to our blog where we have some free templates you can use.

Ask your team regularly how they are doing and, this is the hard part, actually listen to the answer. Intervention effects can diminish without reinforcement, so you must refresh your efforts periodically (Awa et al., 2010).

Into your regular team meetings, work in the following maintenance tasks:

  • Semi-regular “workload reality checks” to ensure the “bleed” hasn’t started again.
  • Periodic re-mapping to the six mismatch domains: workload, control, reward, community, fairness, and values (Maslach and Leiter, 2022).

Common Failure Modes

  • Only person-directed fixes (“be more resilient”) while demands remain chronic. Evidence suggests person-directed approaches can help short-term, but sustainable change often requires organizational fixes (Awa, Plaumann, and Walter, 2010; Bes, Shoman, and Guseva Canu, 2023).
  • Time off without redesign. Vacations improve well-being but fade after returning to unchanged conditions (de Bloom et al., 2009; Fritz and Sonnentag, 2006).
  • Silence cultures. Without psychological safety, teams cannot surface the real workload and fairness issues that drive burnout (Edmondson, 1999).
  • Ignoring crossover dynamics. If burnout spreads through interdependence, you must treat the team system, not only individuals (Bakker, van Emmerik, and Euwema, 2006).

Starter Resources for Psychological Safety

American Psychological Association (APA)

Amy Edmondson

  • Book: The Fearless Organization: Creating Psychological Safety in the Workplace for Learning, Innovation, and Growth
  • What it’s about: This is the definitive primary text on the subject, exploring how a culture of safety drives innovation and prevents catastrophic organizational silence.

Harvard Business School Online

Harvard Business Review (HBR)

Conclusion

Burnout will be something we all deal with in one way or another in life.

With some luck, it will be for something or someone that you care about. Where the trade is worth it.

As leaders, we need to be there for those around us. And we can’t be there for someone else, if we can’t be there for ourselves.

Dr. Herbert Freudenberger saw this himself and learned this the hard way. Let’s learn from him and the research that came after him.

I’m so proud and grateful that you read this piece on burnout. If you ever have questions, or need help, reach out. We’re here to support you and your journey.

The most important step is always the next one.

-d

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